Summary
Under general supervision of the building principal, the Secretary aids and support to the building administrator(s) to ensure the effective and efficient operation of the School office. Maintains a positive attitude and style in dealing with others in a manner that contributes to the overall public relations of the school district. Ensures absolute confidentiality of information, files and records.
Supervision Received and Exercised
Receives supervision from the building administrator(s). Provides leadership and direction to other support staff, volunteers and student helpers as assigned.
Essential Duties and Responsibilities
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.?
Perform general office duties such as answering phones, responding to emails, and handling correspondence;
Greet visitors, students, parents, and contracted staff providing assistance and directing them to the appropriate personnel;
Maintain and update student records;
Perform routine clerical tasks such as filing, photocopying, and scanning documents;
Assist in scheduling appointments, meetings, school special events, and events for school administrators and staff;
Serve as a liaison between the school administration, staff, students and parents, relaying important information and announcements;
Maintain confidentiality in handling sensitive information and records;
Communicate effectively with parents regarding student attendance, behavior, and academic performance;
Demonstrated organizational and communication skills;
Prepare and submit reports for the building, district, MISD, and the Michigan Department of Education as required;
Manage supplies inventory and place orders a needed;
Assist to maintain order in book supply, work rooms, and office complex;
Assist in the maintenance of accurate and up-to date records of student attendance, and tardiness as directed;
Assist to maintain Internal Accounts records;
Dispense medication to identified students as records show and attend to students in need of basic first aid;
Prepare and distribute documents, reports, and announcements as needed.
Utilize school management software and other computer applications proficiently for data entry, record-keeping, and report generation;
Assist with special projects and events as assigned by school administration;
Adhere to school policies, procedure and regulations at all times;
Perform any other duties as required to support the smooth function of the school office as directed;
Regular and reliable in person attendance is an essential job function;
Qualifications
Education and Experience:
High School Diploma or equivalent. Associate's degree preferred.
Two (2) years of responsible varied clerical and secretarial experience involving public contact is preferred.
In district testing may be required, and/or may be required to take and pass test from outside testing institution of the district’s choice.
Excellent interpersonal and communication skills;
Strong organizational skills and attention to detail;
Basic accounting methods, procedures, and terminology.
Basic recordkeeping principles and procedures and cash handling.
English usage, grammar, spelling, vocabulary, and punctuation.
Ability to multi-task and prioritize tasks effectively in a fast-paced environment;
Discretion and confidentiality when handling sensitive information;
Flexibility and adaptability to changing priorities and situations.
Knowledge of:
Basic office procedures, organization and maintenance of records and operation of common office equipment;
Strong technology skills: Microsoft Office programs, use of the internet, and web-based programs; Frontline/AESOP; AS400 accounting program; PowerSchool Student information system;
Basic Knowledge of pupil accounting;
Familiarity and understanding of special education documents such as IEP’s and 504’s;
Fox Bright website – update school webpage to ensure information is up to date.
Ability to:
Ability to work professionally and cooperatively while maintaining positive public relations with students, parents, teachers, and staff.;
Ability to work with others calmly and patiently;
Ability to speak in the English language clearly and concisely both in oral and written communication;
Ability to keep order while motivating, inspiring, and insuring a safe learning environment.